Scale your multi-channel business with the Print Inventory or Magemob Inventory solution for your Magento E-commerce store. Manage your stock, warehouses, suppliers, barcode at a single destination. This solution lets you have control over all the sales channels. The Admin doesn’t have to update all the things manually, changes made at one place will automatically update at other places.
To manage inventory go to Magemob Inventory, here at the single panel you can manage stock, warehouses, suppliers, and barcodes.
To manage suppliers go to Magemob Inventory ➤ Manage Suppliers. You will get a list of all the suppliers, with details like name, company, contact person, e-mail address, and status.
Note: The added suppliers are for our demo store.
A single Admin can maintain suppliers from different locations.
Supplier Information
To add a supplier, click on the “Add Supplier” button, you will redirect to the “Create Supplier” page.
Fill the following details:
First Name: Enter the first name of the supplier.
Last Name: Enter the last name of the supplier.
Email: Enter the email id of the supplier.
Password: Enter the password for a supplier’s account.
Company: Enter the name of the company.
Contact Person: Enter the name of the contact person.
Shipping Method: Type the shipping method.
Payment Method: Type the payment method for this supplier.
Status: Select the status (Enable/Disable).
Supplier Address Information
To add the address information of the supplier, you will get “Supplier Address Information” just below “Supplier Information”.
Fill the following details:
Store Address: Type the address of the supplier.
Country: Select the country of the supplier.
State: Enter the state of the supplier.
City: Enter the country of the supplier.
Postal Code: Enter the postal code of the supplier.
Telephone: Enter the telephone number of the supplier.
Fax: Enter the fax address or a number of the supplier.
Associated Product
From this panel, you can associate the products of your store, which relates to this particular supplier.
To associate a product of your store to this supplier, you just need to select the product by ticking it.
To save a supplier click on the “Save Supplier” button, you can see the supplier in the “Manage Supplier” page. Account dedicated to a particular supplier has also now been set up which we will discuss below.
To delete any supplier, click on the “Delete” button from the action drop-down list. After clicking the “Delete” button, a confirmation message will open up and press “OK” to perform delete action.
By following the same process you can add and delete extra suppliers to your store.
Manage Stock
You can manage stock under this tab. This feature lets you know, whether the stock is in adequate quantity or not. The admin can even increase or decrease the number of stocks.
Increase or Decrease Quantity
To increase or decrease the number of products, select the product, type the number of increase or decrease, select increase or decrease option, and press the “Submit” button to update inventory.
The updated quantity will instantly reflect at the other places of the store.
Import and Export CSV files
To import a CSV file, select the product and click on the “Import CSV” button. To export a CSV file of the product, select the product and click on the “Export CSV” button.
Purchase Orders
You can generate the purchase orders for the products which are going out of stock. To generate purchase orders, go to Magemob Inventory ➤ Purchase orders.
Note: Above purchase orders are for our store.
The “Purchase order” page will open up, and you can see all the list of purchase orders, including details like status, supplier name, and order number.
To generate PO (purchase order), click on “Create PO”, and it will redirect you to the “Create Purchase Order” page.
Note: These products are for our store.
Select the product, allocate the associated supplier and source to the product, enter the quantity, and click on the “Submit” button below.
The “Review Purchase Orders” page will open up, here you can review details related to purchase like product name, quantity, and cost. You can also add additional information like shipping method, payment method of purchase, comments, and expected delivery.
Tick the “Email” option to notify the selected supplier.
Click on the “Submit” button to successfully generate the purchase order.
Now, you can see the purchase order in the purchase order list. This purchase order will also reflect in the supplier’s account, which we have discussed below in the “Suppliers Login” section.
To delete the purchase order, click on the “Delete” button from the action drop-down list. Now, press “OK” to perform the delete action.
If you receive a purchase order, then click on the “Create SR” button of the product. It will redirect you to the “Stock Received” page.
Here you can update your stock. If you have partly received your stock, then select the status “Partly” and enter the received quantity. Select the “Complete” status, if the goods are fully received and click on the “Update Stock” button.
The increased quantity will reflect in your stock, and you can also preview it in the “Manage Stock” panel.
After the stocks are entirely received, you can generate “Purchase Invoice” for the “Purchase Order”. Click on the “View” button of the purchase order; it will redirect you to the “PO” page.
Here, you can see details related to purchase order like supplier, status, quantity, and cost. Click on the “Invoice” button to review the details and click on “Submit Invoice” to successfully generate the invoice.
Now, the generated invoice will show in the “Invoice” section of the purchase order.
To print the invoice, click on the “Print” button to perform the print action.
You can reorder the purchase order, by clicking the “Reorder” button to review the purchase order and press the “Submit PO” to generate the purchase order.
Stock Received
The received stock for the purchase order will reflect under this panel. Go to Magemob Inventory ➤ Stock Received; it will redirect you to the “Stock Received” page.
Here, you can watch all the list of received stocks and details like supplier, product name, quantity, status, and cost.
If you want to change the status of Stock Received or quantity, just follow the above process stated in the “Purchase Order” section.
Pending Products
The products which are less than the number you have mentioned in Warehouse Level Quantity are shown under this list. To watch the pending products, go to Magemob Inventory ➤ Pending Products. Here you can see the list of pending products.
Note: These are the pending products for our store.
You know that your product is going out of stock, so you can directly generate a purchase order to your supplier related to that product.
To generate PO (purchase order), select the product and click on “Generate PO” from the action drop-down list. Click the “Submit” button and follow the steps mentioned in the “Purchase Order” section.
To Export file in CSV, select the “Export CSV” option and product. Now, click on the “Submit” button to perform the action.
Purchase Invoice
Under this section, you can view all the purchase invoices generated from the “Purchase Orders” Section. To view the purchase invoice list, go to Magemob Inventory ➤ Purchase Invoice.
Along with the list, other details like supplier, invoice, purchase order, and cost can be viewed.
To change the status of the purchase invoice, click on “Change Invoice Status” from the action drop-down list. Select the product and status (pending/paid/cancel) and press the “Submit” button to perform the action.
To print the purchase invoice, click on the “Purchase Invoice” and press the “Print” button to perform the print action.
Inventory Log
This is an informational grid in which any changes in the inventory are shown or you can say the history of inventory.
To check the log, go to Magemob Inventory ➤ Inventory log, you will navigate to the
“Inventory Log” page. Along with the log, you can also see the details like system action, action type, quantity processed, quantity before, sources, and dates.
To delete any log, select the log and click on the “Delete” button from the action drop-down list. Press “OK” to confirm the delete action.
Barcode
This feature allows you to print the barcode, for the product. we can even send this barcode to another person. If the person scans the barcode he will get the details regarding PO, supplier, and quantity.
To add a barcode go to Magemob Inventory ➤ Barcode, you will redirect to the “Barcode” page.
Note: This barcode is for our store.
To create a new barcode, click on “Create Barcode” and you will redirect to the “Create Barcodes” page.
Select a product for which you have to create a barcode and click on “Save Barcode” to create one.
Now, you can see the created barcode in the barcode list. To print the barcode, click the particular “Barcode”. It will redirect you to the “View Barcode” page.
You can review the details of the product before printing the barcode. After reviewing, click on the “Print” button.
After clicking the “Print” button, the “Print Barcode” page will appear. Select the barcode symbology, quantity, template, and press the “Print” button. The last thing you have to do is to select a format and destination folder in your system by pressing the “Save” button.
Supplier’s Login
Suppliers have separate login. In that, they can only see the purchase orders they have received from the admin. To create a supplier’s account follow the steps stated in the “Manage Suppliers” section.
The supplier can log in to their particular supplier account, with the credentials you have entered to your store while adding a supplier in the “Manage Suppliers” section.
Click on the “Customer View” button for the supplier login.
Here, there are two login’s Customer and Supplier. Fill credentials of the supplier’s and click on “Login As Supplier”. You will redirect to the “Suppliers” account.
Here, the supplier can see the purchase order created by the admin related to their product. They can view the purchase order details like product name, quantity, cost, status, and date, by clicking on the “View Order” button.
They can change the account information as well like name, email address, address, name of company, postal code, and telephone.
Suppliers can create a product from their account by filling some details related to the product.
Name: Enter the name of the product.
Description: Enter the description of the product.
Short Description: Enter the description of the product.
SKU: Enter the SKU to track the movement of inventory.
Weight: Enter the weight of the product.
Visibility: Select the visibility of the product.
Price: Select the price of the product.
Cost: Enter the cost of the product.
Tax class: Select the tax class of the product.
Quantity: Enter the available quantity of the product.
After entering the details related to the product, click on the “Create Product” button.
Note: Print Inventory Manager is a special add-on and one has to purchase additionally with essential or Premium packages.
In short, you can manage every aspect of the inventory from stock to suppliers with our Print Inventory Manager or Magemob inventory.
